Is Greenhouse safe with your data?

Greenhouse

Greenhouse Software, Inc.

61/100

Good disclosure · high confidence

Greenhouse earns a B (61/100) because it discloses most of its data practices.

#44

of 211 apps ranked

score · HR & recruiting avg 54

vs category average

Grade scaleA · 70–100B · 60–69C · 48–59D · 35–47F · 0–34

Greenhouse discloses AI training with weak opt-out mechanisms, strong user rights frameworks, and certification compliance but lacks specific technical controls and retention transparency.

What Greenhouse's privacy policy and terms of service say about your data

AI Training Disclosure

Greenhouse states it 'develop[s] and train[s] artificial intelligence (AI) models' but policy is silent on opt-out rights or user control over training data.

User Rights & Data Portal

Strong GDPR-aligned rights framework: access, deletion, portability, correction, and objection all available via Data Subject Request Portal (applies only to EEA/UK/Swiss users).

Retention Policy Vagueness

Retention governed by 'ongoing legitimate business need' with no named timeframe; backup archives retained indefinitely until deletion is possible.

Data Privacy Framework Certification

Greenhouse certified for EU-U.S. DPF, UK Extension, and Swiss-U.S. DPF but provides no ISO 27001, SOC2, or named DPO contact.

What the policy is silent or vague on

Not stated: a way to opt out of training
Not stated: whether training use differs by plan
Not stated: a deletion timeline after closure or request
Not stated: shorter retention for AI conversation logs

Greenhouse privacy rating

Training-data use0 of 4 disclosed

Keeps user inputs out of model training, or makes training opt-inPartial

Names a way to opt out of or into trainingSilent

Says whether training use differs by plan or tierSilent

Lets the user keep ownership of generated outputsPartial

Data-subject rights5 of 5 disclosed

Grants a right to access your dataDisclosed

Grants a right to delete your dataDisclosed

Offers data portability in a usable formatDisclosed

Grants a right to correct your dataDisclosed

Grants a way to object to or opt out of processingDisclosed

Retention and deletion0 of 4 disclosed

States a retention period for your dataPartial

States a deletion timeline after closure or requestSilent

Sets a shorter retention for AI conversation logsSilent

Commits to collecting only the data it needsPartial

Third-party sharing3 of 5 disclosed

Lists the categories of third parties it shares withDisclosed

References a sub-processor list or data processing agreementPartial

Does not sell or share data for advertising, or offers opt-outDisclosed

Names a safeguard for international data transfersPartial

States a standard for government and law-enforcement accessDisclosed

Transparency3 of 4 disclosed

Discloses that you are interacting with AIPartial

Marks AI-generated or synthetic outputNot applicable

Enumerates the categories of data it collectsDisclosed

Maps processing purposes to legal basesDisclosed

Is versioned and dated, with change noticeDisclosed

Sensitive data and children1 of 3 disclosed

Discloses automated decisions and a human-review pathPartial

Limits the use of special-category dataDisclosed

Governs biometric data specificallyNot applicable

States protections for children's dataPartial

Security and accountability0 of 3 disclosed

Describes its security safeguardsPartial

Commits to breach notificationSilent

Names a certification or a privacy contactPartial

DisclosedPartialSilentAdverseNot applicable

Details

Category: HR & recruiting
Modalities: text
Processes biometrics: No
Policy last updated: 2026-05-28
Region scored: Global / US-default
Last assessed: 2026-07-08

Documents examined

Other hr & recruiting apps

Each grade reflects our analysis of what an app states in its public privacy policy and terms as of the assessment date. It measures the transparency of those documents, not the company's actual data practices, security, or compliance. Grades are our opinion, offered for general information. Full disclaimer.