Is Workday safe with your data?

Workday

Workday, Inc.

34/100

Poor disclosure · high confidence

Workday earns an F (34/100) because it discloses little about its data practices.

Dealbreaker flag

D1.4: You grant Workday and its subsidiaries and affiliates a perpetual, irrevocable, nonexclusive, royalty-free, worldwide, fully paid, and sublicensable (through multiple tiers) license

#179

of 216 apps ranked

score · HR & recruiting avg 50

-16

vs category average

Grade scaleA · 70–100B · 60–69C · 48–59D · 35–47F · 0–34

Workday's privacy statement covers only the company's own websites and marketing relationships, so the data most people put into Workday sits under their employer's contract rather than this policy, and the site terms take a perpetual sublicensable licence over anything posted to the Workday Community.

What Workday's privacy policy and terms of service say about your data

Community posts signed away

Anything you post to the Workday Community carries a perpetual, irrevocable, worldwide and sublicensable licence to Workday, covering your name and likeness, with no compensation.

Your HR data is governed elsewhere

When you use Workday through an employer, that organization is the controller and Workday acts as a processor, so this statement does not apply and rights requests must go to the employer.

Retention has no clock

The policy keeps personal information for as long as there is a legitimate business need and names no retention period or deletion deadline.

Ad opt-out is spelled out

Targeted-advertising sharing is treated as a sale or share, with an opt-out through the Your Privacy Choices and Cookie Preferences links and support for the Global Privacy Control signal.

What the policy is silent or vague on

Not stated: keeping user inputs out of model training
Not stated: a way to opt out of training
Not stated: whether training use differs by plan
Not stated: your ownership of generated outputs

Workday privacy rating

Training-data use0 of 4 disclosed

Keeps user inputs out of model training, or makes training opt-inSilent

Names a way to opt out of or into trainingSilent

Says whether training use differs by plan or tierSilent

Lets the user keep ownership of generated outputsSilent

Data-subject rights1 of 5 disclosed

Grants a right to access your dataPartial

Grants a right to delete your dataPartial

Offers data portability in a usable formatPartial

Grants a right to correct your dataPartial

Grants a way to object to or opt out of processingDisclosed

Retention and deletion0 of 4 disclosed

States a retention period for your dataPartial

States a deletion timeline after closure or requestSilent

Sets a shorter retention for AI conversation logsSilent

Commits to collecting only the data it needsSilent

Third-party sharing1 of 5 disclosed

Lists the categories of third parties it shares withPartial

References a sub-processor list or data processing agreementSilent

Does not sell or share data for advertising, or offers opt-outPartial

Names a safeguard for international data transfersDisclosed

States a standard for government and law-enforcement accessSilent

Transparency1 of 4 disclosed

Discloses that you are interacting with AISilent

Marks AI-generated or synthetic outputNot applicable

Enumerates the categories of data it collectsDisclosed

Maps processing purposes to legal basesPartial

Is versioned and dated, with change noticePartial

Sensitive data and children0 of 3 disclosed

Discloses automated decisions and a human-review pathPartial

Limits the use of special-category dataPartial

Governs biometric data specificallyNot applicable

States protections for children's dataPartial

Security and accountability1 of 3 disclosed

Describes its security safeguardsPartial

Commits to breach notificationSilent

Names a certification or a privacy contactDisclosed

DisclosedPartialSilentAdverseNot applicable

Details

Category: HR & recruiting
Modalities: text
Processes biometrics: No
Policy last updated: 2026-02-27
Region scored: Global / US-default
Last assessed: 2026-10-13

Documents examined

Other hr & recruiting apps

Each grade reflects our analysis of what an app states in its public privacy policy and terms as of the assessment date. It measures the transparency of those documents, not the company's actual data practices, security, or compliance. Grades are our opinion, offered for general information. Full disclaimer.