Is Workday safe with your data?

Workday

Workday, Inc.

60/100

Good disclosure · high confidence

Workday earns a B (60/100) because it discloses most of its data practices.

#51

of 211 apps ranked

score · HR & recruiting avg 54

vs category average

Grade scaleA · 70–100B · 60–69C · 48–59D · 35–47F · 0–34

Workday's privacy policy discloses AI interactions, enumerated data categories, user rights mechanisms, and basic security measures, but lacks named data retention periods, synthetic output marking, and specificity on training data governance.

What Workday's privacy policy and terms of service say about your data

AI Transparency

analyzing the content of such calls and online meetings using AI-powered tools to determine or infer your professional interests

User Rights

Obtain access, Request the deletion, Request the portability, Correct inaccurate personal information, Opt out of the sale or sharing

Training Data Silence

Policy does not explicitly disclose whether user inputs train Workday models or the default opt-in/opt-out status

Retention Vagueness

We keep your personal information for as long as we have a legitimate business need to do so (no named number)

What the policy is silent or vague on

Not stated: a way to opt out of training
Not stated: whether training use differs by plan
Not stated: your ownership of generated outputs
Not stated: a deletion timeline after closure or request

Workday privacy rating

Training-data use0 of 4 disclosed

Keeps user inputs out of model training, or makes training opt-inPartial

Names a way to opt out of or into trainingSilent

Says whether training use differs by plan or tierSilent

Lets the user keep ownership of generated outputsSilent

Data-subject rights5 of 5 disclosed

Grants a right to access your dataDisclosed

Grants a right to delete your dataDisclosed

Offers data portability in a usable formatDisclosed

Grants a right to correct your dataDisclosed

Grants a way to object to or opt out of processingDisclosed

Retention and deletion0 of 4 disclosed

States a retention period for your dataPartial

States a deletion timeline after closure or requestSilent

Sets a shorter retention for AI conversation logsSilent

Commits to collecting only the data it needsPartial

Third-party sharing3 of 5 disclosed

Lists the categories of third parties it shares withDisclosed

References a sub-processor list or data processing agreementPartial

Does not sell or share data for advertising, or offers opt-outPartial

Names a safeguard for international data transfersDisclosed

States a standard for government and law-enforcement accessDisclosed

Transparency4 of 5 disclosed

Discloses that you are interacting with AIDisclosed

Marks AI-generated or synthetic outputSilent

Enumerates the categories of data it collectsDisclosed

Maps processing purposes to legal basesDisclosed

Is versioned and dated, with change noticeDisclosed

Sensitive data and children1 of 3 disclosed

Discloses automated decisions and a human-review pathDisclosed

Limits the use of special-category dataPartial

Governs biometric data specificallyNot applicable

States protections for children's dataPartial

Security and accountability0 of 3 disclosed

Describes its security safeguardsPartial

Commits to breach notificationSilent

Names a certification or a privacy contactPartial

DisclosedPartialSilentAdverseNot applicable

Details

Category: HR & recruiting
Modalities: text
Processes biometrics: No
Policy last updated: 2026-02-27
Region scored: Global / US-default
Last assessed: 2026-07-08

Documents examined

Other hr & recruiting apps

Each grade reflects our analysis of what an app states in its public privacy policy and terms as of the assessment date. It measures the transparency of those documents, not the company's actual data practices, security, or compliance. Grades are our opinion, offered for general information. Full disclaimer.