Is Notion safe with your data?

Notion

Notion Labs

68/100

Good disclosure · high confidence

Notion earns a B (68/100) because it discloses most of its data practices.

#11

of 216 apps ranked

score · Productivity avg 54

+14

vs category average

Grade scaleA · 70–100B · 60–69C · 48–59D · 35–47F · 0–34

Notion commits by default to not training any models on customer data and backs that with contractual limits on its AI subprocessors, zero data retention for Enterprise workspaces, and a named 30-day deletion window, while its privacy rights and international transfer language stay closer to legal boilerplate.

What Notion's privacy policy and terms of service say about your data

No training by default

Notion and its AI subprocessors do not use customer data to train any models, and Notion says it holds contractual agreements with those subprocessors prohibiting such training.

Retention differs by plan

LLM providers apply zero data retention for Enterprise workspaces, while non-Enterprise workspaces get a stated 30 days or fewer before deletion.

You keep your inputs and outputs

Notion does not claim ownership of input or generated output, and its AI terms treat both as the customer's own data.

Vague transfer and retention language

The policy names no retention period beyond keeping data as long as necessary, and describes international transfers only as safeguarded consistent with applicable laws.

What the policy is silent or vague on

Not stated: a way to opt out of training
Only partial: a right to access your data
Only partial: a right to delete your data
Only partial: data portability

Notion privacy rating

Training-data use3 of 4 disclosed

Keeps user inputs out of model training, or makes training opt-inDisclosed

Names a way to opt out of or into trainingSilent

Says whether training use differs by plan or tierDisclosed

Lets the user keep ownership of generated outputsDisclosed

Data-subject rights1 of 5 disclosed

Grants a right to access your dataPartial

Grants a right to delete your dataPartial

Offers data portability in a usable formatPartial

Grants a right to correct your dataPartial

Grants a way to object to or opt out of processingDisclosed

Retention and deletion2 of 4 disclosed

States a retention period for your dataPartial

States a deletion timeline after closure or requestDisclosed

Sets a shorter retention for AI conversation logsDisclosed

Commits to collecting only the data it needsPartial

Third-party sharing2 of 5 disclosed

Lists the categories of third parties it shares withDisclosed

References a sub-processor list or data processing agreementDisclosed

Does not sell or share data for advertising, or offers opt-outPartial

Names a safeguard for international data transfersPartial

States a standard for government and law-enforcement accessPartial

Transparency2 of 4 disclosed

Discloses that you are interacting with AIDisclosed

Marks AI-generated or synthetic outputNot applicable

Enumerates the categories of data it collectsDisclosed

Maps processing purposes to legal basesPartial

Is versioned and dated, with change noticePartial

Sensitive data and children0 of 2 disclosed

Discloses automated decisions and a human-review pathNot applicable

Limits the use of special-category dataPartial

Governs biometric data specificallyNot applicable

States protections for children's dataPartial

Security and accountability2 of 3 disclosed

Describes its security safeguardsDisclosed

Commits to breach notificationPartial

Names a certification or a privacy contactDisclosed

DisclosedPartialSilentAdverseNot applicable

Details

Category: Productivity
Modalities: text
Processes biometrics: No
Policy last updated: 2025-09-29
Region scored: Global / US-default
Last assessed: 2026-10-13

Documents examined

Other productivity apps

Each grade reflects our analysis of what an app states in its public privacy policy and terms as of the assessment date. It measures the transparency of those documents, not the company's actual data practices, security, or compliance. Grades are our opinion, offered for general information. Full disclaimer.