Document AI literacy training to meet EU AI Act Article 4 requirements
Track training programs, participants, and completion status to demonstrate your workforce has the AI competence regulators require.
The challenge
AI literacy is now a legal requirement
EU AI Act Article 4 mandates that organizations ensure sufficient AI literacy for staff working with AI systems. Most organizations have no way to prove their teams have the required competence.
No centralized record of who has completed AI training, leaving gaps auditors will identify
Spreadsheet tracking is error-prone and doesn't provide the documentation regulators expect
Department-level coverage is unknown, making it impossible to identify training gaps
Training completion dates and provider information aren't captured for compliance evidence
When auditors ask for AI literacy documentation, there's no structured report to provide
August 2026 enforcement deadline is approaching with no systematic preparation
Benefits
Why use Training registry?
Key advantages for your AI governance program
Meet EU AI Act Article 4 AI literacy requirements with documented training records
Track participant progress through Planned → In Progress → Completed lifecycle
Organize training by department and provider to identify coverage gaps
Include training metrics automatically in compliance reports for auditors
Capabilities
What you can do
Core functionality of Training registry
Training program registry
Document training programs with descriptions, providers, duration, departments, and completion dates in a centralized registry.
Training status tracking
Track each training program through 3 lifecycle statuses: Planned, In Progress, and Completed, with clear visibility at a glance.
Progress lifecycle
Move training programs through 3 stages: Planned (0%), In Progress (50%), Completed (100%) to track organizational readiness over time.
Dashboard integration
View total trainings, status distribution, and completion rates on the governance dashboard for real-time oversight.
EU AI Act Article 4 compliance
Track AI literacy training as required by EU AI Act regulation, ensuring all personnel have sufficient AI competence.
Financial services example
AI literacy compliance for a regulated institution
See how organizations use this capability in practice
The challenge
A financial services firm deploying AI for credit decisions needs to demonstrate that staff understand AI systems as required by EU AI Act Article 4. With 200+ employees across risk, compliance, and technology teams, they have no way to track or prove AI competence.
The solution
The firm registers all AI training programs in VerifyWise, tracking which departments have completed required training. Each program includes provider information, duration, and completion dates. As employees complete training, status moves from Planned to Completed with participant counts.
The outcome
When regulators request AI literacy documentation, the firm generates a report showing 95% completion across relevant departments. The structured evidence demonstrates compliance with Article 4 requirements, with clear records of training providers and completion dates.
Why VerifyWise
Purpose-built for AI literacy compliance
What makes our approach different
Regulation-aligned tracking
Designed around EU AI Act Article 4 requirements. Track what regulators will ask for: training programs, participant counts, completion status, and provider credentials.
Audit-ready documentation
Training data flows directly into compliance reports. When auditors ask about AI literacy, you have structured evidence ready to present.
Dashboard visibility
See training status at a glance on your main dashboard. Total trainings, completion rates, and status distribution are always visible to governance teams.
Regulatory context
EU AI Act Article 4: AI literacy requirement
The EU AI Act introduces specific requirements for AI competence across organizations deploying AI systems.
Providers and deployers shall take measures to ensure, to their best extent, a sufficient level of AI literacy of their staff and other persons dealing with the operation and use of AI systems on their behalf.
AI literacy requirements entered into force on February 2, 2025. Enforcement and potential penalties begin August 2026, giving organizations time to implement training programs.
Organizations shall determine necessary competence, ensure persons are competent through education, training, or experience, and retain documented information as evidence of competence.
Technical details
How it works
Implementation details and technical capabilities
3-stage training lifecycle: Planned (0%)→In Progress (50%)→Completed (100%)
Participant tracking: 1-1,000 per training (warning displayed above 500)
Department and provider categorization for filtering and gap analysis
Business rule enforcement: No restart from Completed, no participant reduction mid-training
Dashboard integration showing total trainings, status distribution, and completion rates
Automation triggers for training_added, training_updated, and training_deleted events
Search integration via Wise Search with direct navigation to training records
EU AI Act Article 4 compliance: Track AI literacy training as required by regulation (enforcement from August 2026)
Supported frameworks
Integrations
FAQ
Common questions
Frequently asked questions about Training registry
Trainings progress through 3 statuses: Planned (not yet started, 0% complete), In Progress (actively running, 50%), and Completed (finished, 100%). Status transitions follow business rules - completed trainings cannot revert to planned.
Each training tracks the number of participants (1-1,000, with a warning above 500). For in-progress or completed trainings, participant counts cannot be reduced to ensure data integrity. Progress is automatically calculated based on status.
Yes. EU AI Act Article 4 requires providers and deployers to ensure sufficient AI literacy for staff and other persons dealing with AI systems on their behalf. This requirement entered into force on February 2, 2025, with enforcement starting August 2026. The training registry helps document compliance by tracking who has completed required AI training programs.
Yes. Training registry data is included in organization reports. Reports show total records, completion dates, statuses, and assignees. You can generate standalone training reports or include them in combined compliance reports.
More from Operate
Related capabilities
Other features in the Operate pillar
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